Office Administrator

Come work for a Growing Property Management Company!

My Place Realty, a locally owned property management company, is currently seeking a Full-time Office Administrator. As our Office Administrator, you will provide general and administrative support to the Construction & Maintenance Department as well as function light reception duties.

THE BENEFITS:

  • Compensation for this position is $14.00 to $18.00 per hour (based on qualifications and experience).

  • Medical and Dental Benefits Plan after three (3) months of employment.

  • Pension Plan Benefits after one (1) full year of employment.

EDUCATION AND EXPERIENCE:

  • Completion of High School or general education degree (GED). Possessing secondary education in administrative studies would be an asset.

  • +2 years’ experience working in an Office Administrator role.

  • Intermediate level computer skills with working knowledge of Microsoft Word, Excel and Outlook.

  • Strong data entry skills – accuracy and speed of no less than 50 WPM.

  • Working knowledge of Spectra and a background in property management would be an asset.

KEY RESPONSIBILITIES:

  • Provides support to Construction (including Construction Administrator) and Maintenance Team in fundamental tasks such as the creation and upkeep of Work Order documents in a Spectra environment.

  • Gives assistance to the Construction Sites and the Site Supervisors with various duties including but not limited to the development of documents, letters and forms and the preparation and minute taking of Site Supervisor meetings.

  • Provides administrative support of Office Operations in diverse areas such as acquisitions, required permits and Company’s annual contractors' insurance.

  • Acts as a key advocate of the culture of safety within the organization by participating and being engaged in the Safety committee, developing and maintaining site safety documents, conducting safety tracking verifications as needed and producing daily safety reports for Upper Management.

  • Provides coverage for the front desk when short staffed and performs minor receptionist duties for the department such as scheduling couriers and maintaining courier log, handling incoming and outgoing mail, assisting with ordering office supplies and maintaining inventory, managing staff contact lists and keeping both paper documents and electronic files organized, properly stored and labeled.

  • Assists with scheduling employee training as requested and keeps accurate training records.

  • Coordinates company events and assists with Company announcements.

  • Maintains records for company credit cards and ensures that receipts are received.

  • Tracks documentation that requires the return of a sign off sheet.

  • Administers Employee Equipment Loan Forms and tracks equipment/items that are in the temporary custody of an employee including but not limited to company phones and keys.

  • Performs additional assignments such as research and procurement per management’s direction.

REQUIREMENTS:

  • Excellent customer service and interpersonal skills. The ability to build and maintain relationships with co-workers, tenants, and trades is essential as the incumbent will provide customer service to other departments as well as to both our customers and our business partners.

  • Accuracy – absolute MUST, with proven proof-reading skills.

  • Excellent communication skills. Both written and oral.

  • Basic knowledge of Construction and R&M.

  • Strong organizational skills with a keen eye for details.

  • Ability to handle stress.

  • Excellent time management skills.

TO APPLY:

Interested candidates can apply by sending their resumes by January 11, 2019 to employment@myplace.ca. Please include a covering letter with your resume and click on the apply link below.

While we appreciate all applications, only those candidates selected for an interview will be contacted. All selected candidates will be asked to complete pre-employment criminal & background checks. Any offer of employment is conditional upon satisfactory results of all applicable checks. We thank all applicants for their submissions.